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October 1, 2006

Table of Contents

SECTION I: INTRODUCTION
A. What is WIC 2
B. Vendors Role
C. Non-Discrimination Regulations
D. WIC Foods
E. Stock Requirements
F. Food Instruments
G. Signed Vendor Agreements
H. Monitoring
I. Penalty for Program Abuse

SECTION II: WIC VENDOR
AUTHORIZATION PROCEDURES
A. Application Process
B. Timelines
C. Pharmacies
D. Selection Criteria
E. Competitive Price Selection Criteria
F. Pre-Authorization Inspection
G. Eligibility Determination
H. Notification
I. Change of Ownership or Location
J. Termination of Vendor Agreement

SECTION III: THE WIC FOOD PACKAGE
A. Minimum Stock Requirements
B. Special Food Items
C. Infant Formula
D. Nutrient Standards
E. Required WIC Program Authorized Foods
F. WIC Program Authorized Cereal and Juice

SECTION IV: TRAINING

SECTION V: VENDOR RESPONSIBILITIES
A. Redemption of WIC Checks
B. Special Offers
C. Exchanges for Spoiled Items
D. “Rainchecks”
E. Out-of-State Checks
F. Participant Responsibilities and Program Abuse
G. No Cash Exchanged

SECTION VI: WIC TRANSACTIONS AND REDEMPTION PROCEDURES
A. Proper Transaction Responsibility
B. WIC Paper Checks
C. Identification Request
D. Check Processing Errors
E. Prepare Checks For Deposit
F. Bank Returned Checks
G. EBT Transactions
H. EBT Transaction Requirements

SECTION VII: COST CONTAINMENT
A. Determination of Above 50% Vendors
B. Cost Containment Procedures
C. Paper Food Instruments
D. EBT Food Instruments
E. Competitive Price Levels
F. Price Lists

SECTION VIII: FEDERAL AND STATE REGULATIONS
A. USDA Non-Discrimination Regulations
B. Conflict of Interest
C. Use Of WIC Name or Logo
D. Vendor Monitoring

SECTION IX: VENDOR VIOLATIONS AND SANCTIONS
A. Violations
B. Program Abuse
C. Sanctions
D. Vendor Appeals

Appendix

APPENDIX A Vendor Compliance and Sanction Schedule
APPENDIX B New Mexico WIC Program Vendor Application
APPENDIX C Food Price Record
APPENDIX D Gross Foods Sales Certification Affidavit
APPENDIX E New Mexico WIC Program Vendor Agreement
APPENDIX F WIC/CSFP Complaint Form
APPENDIX G New Mexico Regulations Governing WIC Vendors 7.31.2 NMAC
APPENDIX H Do’s and Don’ts for Cashier’s
APPENDIX I New Mexico WIC Program Authorized Infant Formula Distributors

DEFINITIONS